01 / TENDERBUILT
01
What TenderBuilt does.
01 What is TenderBuilt?
AI tender writing for civil contractors. It keeps your projects, people, plant, certificates and policies once, as records you’ve confirmed, drafts your capability documents from them, and checks every factual claim against those records before you read it. It also produces the schedules, certificates packs and capability statements a tender asks for, in the format it asks for, and reminds you before anything expires. See what it does.
02 Can I use it now?
Not yet. TenderBuilt is new, and we’re opening it to a small group of design partners first, starting with capability documents. Join the waitlist to hear when you can start.
03 Does it write tenders?
Yes, it drafts. TenderBuilt writes capability statements, company profiles, project sheets, CVs, EOIs and prequalification narratives from your confirmed records, and full tender-response writing follows once it passes our quality checks. Every factual claim is checked against your records, a gap is marked as a gap, and a person at your business approves every section. It doesn’t lodge anything and it makes no promise about winning. If you want a person to write it, that’s Expert help: fixed-fee tender writing, with fees on the pricing page.
04 Who can see my evidence?
Only your people. TenderBuilt staff can’t open your workspace unless you give access for a job you’ve asked for, and that access ends by itself.
05 What happens to the documents I add?
AI models read them only to propose details for you to confirm and to write drafts for you, under terms that exclude training on your data. You can export everything, every record, document and generated file, whenever you like, in open formats.
06 What will it cost?
There are four plans, Credentials, Capability, Tender and Tender Pro, with fixed monthly prices, one-off tender drafts and word top-ups, all on the pricing page. Nobody is charged without agreeing to a price.
07 How does it avoid making things up?
It writes only from the confirmed records and approved wording it is given, and never from another business’s data. A second pass then matches every factual claim in the draft to its source before you read it. A claim that doesn’t match is flagged, and a fact TenderBuilt doesn’t hold is marked as a gap for you to fill. A person at your business approves every section, and a draft can still contain an error, so read it before you use it.
08 Does the AI learn from my data?
No. The AI providers’ commercial terms exclude training on customer inputs, and each draft is made for your workspace only. See how TenderBuilt uses AI for which jobs use a model.
09 What if a buyer doesn’t allow AI?
Some buyers’ documents restrict the use of AI tools or the sharing of tender documents with third parties. TenderBuilt flags those clauses when it reads the document and holds drafting until a client admin has read and acknowledged them. You can keep a document away from the model entirely, and it will then not be analysed or drafted from. Complying with a buyer’s rules stays with you.
02 / EXPERT HELP
02
What Expert help does.
07 What is a tender writing service?
A tender writer prepares your formal written response to a Request for Tender (RFT), Request for Quote (RFQ) or Expression of Interest (EOI) issued by a government body, council or principal contractor. We review the procurement documents, write compliant responses to every evaluation criterion, and hand back a submission-ready document.
08 What’s included when we write a tender for you?
A review of all the procurement documents, a compliance matrix, written responses to every evaluation criterion, methodology and programme narrative, WHS, environmental and quality content, capability statement integration, and a final compliance pass before lodgement. We write the qualitative response; your estimator keeps the pricing schedule.
09 Do you guarantee we’ll win the tender?
No. No reputable tender writer can — outcomes turn on price, incumbency and evaluation decisions outside anyone’s control. What we commit to is a professionally written, fully compliant response, delivered on the date fixed in the work-order.
10 What happens if we don’t win?
We request the evaluator debrief on your behalf, then write up a one-page learnings note that feeds into your methodology library, so the next bid starts from what the evaluators said.
11 Do you only work with civil construction companies?
Yes. We work only with civil construction and infrastructure businesses, so we already know the terminology, the procurement frameworks, the criteria buyers use for civil works and the compliance requirements that trip bids up.
12 What types of contracts do you help with?
Council civil works (roads, drainage, footpaths, parks), state road-authority and water-utility work, maintenance panels, subcontract packages for larger contractors, and federal construction contracts through AusTender — in every state and territory, mostly in the $50,000 to $2 million range.
13 Can you help with prequalification applications?
Yes — it’s one of our core services. We prepare applications for state road-authority schemes such as TfNSW, TMR and MRPV, council panels, and government supplier schemes anywhere in Australia. See prequalification applications.
03 / PROCESS
03
How we work together.
14 How does the process work?
You send us the tender documents and we assess the scope. We agree the fee and the delivery date in a written work-order. We send a structured questionnaire to capture your experience, people and projects, then draft the response and share it with you for review. After the review rounds we finalise it to submission-ready standard, and you lodge it — we’re on call right up to the closing time.
15 What information do you need from us?
Typically the tender documents, your company profile and ABN, project experience from the last five years, key personnel CVs, your plant and equipment list, insurance certificates, WHS documentation and any capability statement you already have. Our questionnaire makes this easy to pull together.
16 Will the tender sound like a consultant wrote it?
No. We write from your voice. The methodology workshop at the start of every engagement captures how your foremen actually run a job. Evaluators reward specificity — the names of plant items, the actual sequencing, the standards you cite by clause. Generic responses lose.
17 How long does a tender take?
Council and smaller tenders take about 10–14 calendar days from go-ahead to lodgement, state and federal tenders 14–20 calendar days, and major multi-stage bids 20–30 calendar days, including the review rounds with your team. The delivery date is fixed in the work-order before writing begins.
18 Can you write a tender at short notice?
Often, yes — get in touch the day the tender lands, because the earlier we start the better the result. We don’t recommend starting a response less than seven calendar days before the closing date.
19 Where do you work?
Australia-wide. We’re based in Rozelle, Sydney, and work with civil contractors in any state or territory — by email and video, and on site at your yard when that’s easier.
04 / FEES
04
What Expert help costs.
20 How much does tender writing cost?
It depends on the size and complexity of the tender. Our fees are fixed and published: three per-tender tiers (Standard, Government and Complex) and add-ons, all quoted up front in AUD. No GST is added: TenderBuilt is not registered for GST. See the pricing page.
21 Is it a fixed fee or hourly?
Fixed, never hourly. Each tender is quoted as a fixed fee within its tier’s published range and locked at engagement — so there are no surprise invoices when a tender goes sideways.
22 Is tender writing tax deductible?
In most cases professional fees incurred in earning business income are deductible, but it depends on your circumstances — confirm with your accountant.